GLDA Terms & Conditions

The Garden & Landscape Designers Association (GLDA) is providing this site on an ‘as-is’ basis and makes no representations or warranties of any kind with respect to this site or its contents and disclaims all such representations and warranties.

The GLDA makes no representations or warranties about the accuracy, completeness or suitability for any purpose of the information and documents published in this site. All material included in this site is intended for information purposes only and does not represent legal advice. Users are recommended not to act or refrain from acting on the information in this site without first verifying the information and as necessary obtaining legal and/or professional advice. All liability of the GLDA howsoever arising for any such inaccuracies or errors is expressly excluded to the fullest extent permitted by law.

Neither the GLDA nor any of its representatives will be liable for loss or damage arising out of or in connection with the use of this site or any documents contained therein (whether such losses were foreseen, foreseeable, known or otherwise). This limitation of liability applies to all liability of any kind including (without limitation) compensatory, direct, indirect or consequential damages, loss of data, income or profit, loss of or damage to property and claims of third parties.

Notwithstanding the foregoing, none of the exclusions and limitations in the clause are intended to limit any rights you may have as a consumer under local law or other statutory rights which may not be excluded nor in any way to exclude or limit liability for death or personal injury resulting from our negligence or that of our representatives.

Users acknowledge that material downloaded or accessed via this site is obtained entirely at the user’s own risk and the user will be entirely responsible for any resulting damage to software or computer systems and/or any resulting loss of data.

The GLDA does not accept any liability in connection with third party sites that can be accessed through this site and does not endorse or approve the contents of any such site.

If any term of these Terms of Use shall be held to be invalid, illegal or unenforceable, the remaining terms or provisions shall remain in full force and effect and such invalid, illegal or unenforceable terms and provisions shall be deemed, ab initio, not to have been part of these Terms.

These terms shall be governed by, and subject to the exclusive jurisdiction of, the laws of Ireland.



All intellectual property rights including (without limitation) copyright in the text, graphics, documents and information contained in this site belong to the GLDA, unless otherwise stated. If you are a member of the GLDA, you are permitted to download and print a copy of documents contained on this site provided that it is for your personal use, that any copyright notices in the documents are not deleted and that the permission to use the documents may be revoked at any time. If you cease to be a member of the GLDA, you must immediately cease using the documents.

The GLDA may change these terms at any time by posting changes online.

Articles from Compass magazine
  1. The GLDA owns the copyright of the articles in Compass magazine.
  1. The GLDA gives permission exclusively to contributors of text and images to reproduce these on their own websites in pdf format subject to points 3, 4 and 5 below.
  1. If an article is to be reused on a website and it includes illustrations, then permission needs to be obtained from relevant photographers or picture libraries, etc, owning the rights to the images; this is the responsibility of the contributing author/member who wishes to reuse an article on their website, and not Compass magazine or the GLDA.
  1. If the article is a feature about products using publicity images from the manufacturers, members can use that page on their website so long as it is a faithful reproduction of the page itself (ie, not extracting the text and using it in any other way).
  1. Any article/image reused from the journal should make it clear that it is reproduced from Compass magazine.

GLDA Privacy Notice & Cookie Policy

Your personal privacy is very important to us. We take great care with personal information that is provided to us either online or in physical format, taking steps to keep it secure and to ensure it is used only for legitimate purposes. By using this Garden and Landscape Designers Association (GLDA) website, you accept the practices described in this privacy notice. We may update our privacy notice from time to time to take account of changing requirements such as changes in technology or legislation and we request that you refer back to this privacy notice frequently to become aware of any such revisions. In addition, we recommend you review the privacy notice of any other website accessed through the GLDA website as these sites may be subject to different privacy practices. The Garden and Landscape Designers Association (GLDA) shall not be responsible for these websites or the information made available thereon.


The entity collecting the personal information/data

We are the Garden and Landscape Designers Association (GLDA) at 65 Roebuck Castle, Dublin D14 PE81.

We are Ireland’s association of professional garden designers, horticulturists and landscape architects. We provide representation services and ancillary services and benefits to GLDA members and trade information to members of the public who have subscribed for same.

This notice sets out the basis on which any personal data we collect from you, or from others, will be processed by us.  Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Acts 1988 to 2018 (the “Acts”):

  • the Data Controller is the GLDA.

Our Data Protection representative  may be contacted:


How we collect PERSONAL information/data

You may give us personal data by:

  • Corresponding with us by phone, e-mail or otherwise.  We ask you to disclose only as much information as is necessary to provide you with services or to submit a question/suggestion/comment in relation to our services.
  • Filling in forms on (our website) such as the contact us form.
  • Members supply us with information which may include employee’s business contact details.
  • If you attend at our events or social activities, we may acquire your personal data via CCTV, video or photography.

What information other parties may provide to us

When you use our services, we may obtain the following categories of personal data from others:  your name, address, email, telephone.

Why do we collect this information?

We collect the information in order to provide you with our services, to market our services, to improve our website.

We will use this information:


  • To set your profile page (if relevant) up on our systems;
  • To liaise with you about activities and information that concern you and/or other members of the GLDA;
  • To deliver information about our services, where you have agreed to receive same;
  • To ensure payment of our invoices.

General Public:

  • To deliver information about services and events pertinent to the garden and landscape design industry that may be of interest to you.

Website users:

  • To administer and improve our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • As part of our efforts to keep our website safe and secure;
  • To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
  • To make suggestions and recommendations to you and other users of our website about services that may interest you or them.


The legal bases for the processing of your data are:

  • That you have provided consent for the processing;
  • Processing necessary for the performance of a contract which you have entered into with us or to take steps at your request prior to entering into a contract;
  • Processing necessary for compliance with a legal obligation to which we are subject;
  • Processing necessary for the purposes of the legitimate interests which we pursue in providing you with representation and associated services where such interests are not overridden by your interests or fundamental rights in relation to data protection.


With Whom We Share Information

We may share your personal data with regulatory authorities and trusted third parties who provide us with services to ensure that we can provide appropriate representation to our members. This may include, for example, our magazine publisher and third parties who may assist us in regards to the running of projects such as our Student Awards process.

In addition, we may disclose your personal information to third parties if we are under a duty to disclose or share your information in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect our rights, property, or safety, our members, or others.


Disclosure of Your Information

We attach at Schedule 1 a list of all entities with whom your personal data is shared.


How Long We Hold Personal Information/Data

The time periods for which we retain your information depends on the type of information and the purposes for which we use it. We will keep your information for no longer than is required or permitted.

For further information on the periods for which your personal data is kept, please see our Data Retention Policy which can be accessed here.


Do We transfer your information Abroad (outside the EEA)

Information may be provided, where strictly necessary for the purposes of processing, to UK based parties, which is currently permitted under an EU Adequacy Decision. This is subject to periodic review.


Automated Decision-Making and Profiling

We do not use automated decision-making/profiling.


Your Rights and Your Personal Data

You have the following rights:

  • The right to access the personal data we hold about you.
  • The right to require us to rectify any inaccurate personal data about you without undue delay.
  • The right to have us erase any personal data we hold about you in circumstances such as where it is no longer necessary for us to hold the personal data or, in some circumstances, if you have withdrawn your consent to the processing.
  • The right to object to us processing personal data about you such as processing for profiling or direct marketing.
  • The right to ask us to provide your personal data to you in a portable format or, where technically feasible, for us to port that personal data to another provider provided it does not result in a disclosure of personal data relating to other people.
  • The right to request a restriction of the processing of your personal data.

Where our processing of your personal data is based on your consent to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdrew your consent remains lawful.

You may exercise any of the above rights by contacting

You may lodge a complaint with your local supervisory authority with respect to our processing of your personal data. The local Supervisory Authority in Ireland is the Data Protection Commission. The website is


What will happen if we change our privacy notice?

This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services.


Schedule 1

List of third parties with whom we share/store your data.


Third party name Description of services provided
SendinBlue Bulk email sending service
Name Hero Email and website hosting services
Dropbox Cloud storage services
Azure Communications Magazine printing and posting
Switch New Media Organising virtual seminar including ticket sales to delegates and hosting speakers
PayPal Online payments to GLDA re membership and events
Stripe Online payments to GLDA re virtual seminar Online ticket sales re virtual seminar
Perfect Results Marketing IT systems and website design & hosting services
Vimeo Provision of storage facilities for video seminars/presentations.

Last updated: 29 September 2021









If our contract and dealing with you is via our website, we may use ‘cookies’, which are small pieces of data sent from our web server to your computer and stored in a text file on your hard drive. Cookies allow us to identify your computer but not you personally. You can set your web browser to refuse cookies. We use cookies to measure site usage and related information.

Our website may contain links to other websites not controlled by us. These sites may send you cookies and collect data and personal information. We are not responsible for the actions, content or the privacy policies of those websites to which our website may link.



Our website offers the use of secure software that encrypts all information you input before it is sent to us. The use of Secure Socket Layer (SSL) Technology means that all personal information will be encrypted as it travels from your computer to the GLDA computer. When received, the information is decrypted. If your browser supports SSL, and if you entered our site via our secure server access, then transmission of any sensitive data would be protected.

If your browser does not support SSL we recommend that you upgrade to the latest version of any browser to enhance the security of further transactions, otherwise transmission of your personal data may not be protected and the GLDA disclaims any responsibility in this regard. We have taken all reasonable steps to have in place appropriate security measures to protect your information.


If you need to alter your details for any reason or wish to withdraw your consent to the use of your personal information for any purpose, you may do so by contacting us at

Any online information service (e.g. e-newsletter) to which you have subscribed, will always include an ‘unsubscribe’ option to click should you no longer wish to receive the service. Alternatively, at any time you can send an email to: requesting your details be removed from any of our mailing lists, describing which service you wish to opt out of (e-newsletter, information updates via email, etc).

If you are a paid member of the GLDA in any category (Student, Friend/Overseas Friend, Corporate Member, Pre-Reg Member, Full Member, Fellow Member) please notify the office at any time, but at least by the end of the subscription year (28 February), that you do not intend to renew your membership and requesting removal from all GLDA databases and mailing lists. You may contact the office via email at:


Last updated: 29 September 2021

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